Project Advisor – Capital Planning

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Project Advisor – Capital Planning

Job Information
Author pmnationtalk
Date November 11, 2020
Type Full Time
Company Interior Health Authority
Location Flexible
Category Medical / Health
Client Interior Health Authority
Contact Information
Apply Now!

Project Advisor – Capital Planning (WORKSITE LOCATION IS FLEXIBLE)

Competition #: 01467558
Employee Type: PERMANENT FULL TIME
Bargaining Unit: NON-CONTRACT
Facility: Flexible
Department: IH CLIN DESIGN&OPS COMM
Reports To: DIRECTOR, CAPITAL PLANNING & CLINICAL DESIGN
Close Date: NOVEMBER 20, 2020*
Comments:

 

Position Summary
This exciting opportunity may be located in either Kamloops or Kelowna, BC.

The Capital Project Advisor is responsible for supporting the Director, Capital Planning and Clinical Design Operational Commissioning and delegates to plan and deliver the design, construction, and operational commissioning stages for Capital Planning and Projects, including Public Private Partnerships (P3) capital projects. The Advisor provides appropriate timely information and support to assist the portfolio primarily in the operational commissioning for capital construction projects. Key activities include:
o coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization and/or approval by the capital planning and site management teams.
o discussing information inquiries with a variety of internal and external contacts and stakeholders to both obtain and disclose information.
o answering routine inquiries and complaints by determining the nature of the issues and responding with physical actions, verbally or through written correspondence.
o initiating follow-up actions to support the completion of the project on schedule.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Supports the Director, Clinical Leads, and delegates in the operational commissioning of capital projects (including P3 projects) by ensuring operational commissioning obligations are met and appropriate project support and administration controls are in place to monitor critical milestones and issues.

• Provides administrative and data support to the Clinical Leads regarding the project work.

• Establishes and maintains a network of relationships and influence in order to promote achievement of project objectives. Develops and maintains appropriate communication processes to ensure timely exchange of information with internal and external stakeholders.

• Supports the relationships between the Director, Clinical Leads, and internal/external partners regarding operational commissioning issues.

• Assists with maintaining the program/department web page and team site.

• Sets up and maintains manual and computerized filing systems for all correspondence and administration files.
• Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.

• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

• Provides input to new policies, processes, and for the development of strategies.

• Occasionally may attend and act as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.

• Ensures appropriate supplies and support materials are available and equipment is in working order.

• Assists with move preparation and planning activities to ensure completed milestones are achieved.

• Performs other duties as requested by the Director and Clinical Leads.

Qualifications
• Grade 12 and a diploma in a related field, such as project management or construction contract management.
• Strong knowledge of Word, Excel, PowerPoint, document management software, and project management software is required.
• Knowledge of healthcare facility design and construction and P3 contracts.
• A minimum of 5 years of experience in a complex environment.

LEADS Capabilities
Demonstrates all LEADS Capabilities, in particular:
• Leads Self/Cultural Agility – self-awareness, demonstrates character; noticing and adapting to cultural uniqueness to create a sense of safety for all.
• Engages Others/Empathy – communicates effectively; listens with heart rather than reacting
• Achieves Results/Process Orientation – takes action to implement decisions, assesses & evaluates results, follows culturally respectful processes that also produce results
• Develops Coalitions/Building a Trust-Based Relationship – builds partnership and networks to create results, demonstrates a commitment to customers and service, participating in open exchanges of experiences and culture
• System Transformation/Credible Champion – demonstrates systems/critical thinking, strategically oriented to the future, champions & orchestrates change, remains self-aware and maintains effective relationships, shows courage and conviction in advocating for change for the betterment of Aboriginal people.

Skills and Abilities
• Demonstrated communication and interpersonal skills to interact effectively with others, both internal and external to the organization.
• Ability to work independently.
• Flexible and willing to support the team where deemed necessary by the Director/delegate.
• Ability to work under pressure of deadlines and prioritize effectively.
• Ability to deal with others effectively and organize work assignments for staff.
• Ability to present information in group setting and solicit and organize feedback.
• Ability to deal with a dynamic and fast-paced environment.
• Ability to produce professional reports and other documentation for senior executive and project board committees.
• Ability to operate related equipment.
• A valid BC Driver’s License.
• Physical ability to perform the duties of the position.

* All postings with a closing date specified close at 11:59 pm PT

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